Bidding Terms

BIDDING TERMS AND CONDITIONS OF SALE

By registering to bid and/or submitting any bid, you acknowledge and accept these Terms and Conditions of Sale.  NOTE: Online auctions hosted with Live Auctioneers and Proxybid will have unique terms, conditions and shipping options.  Please review each event’s terms, conditions and registration requirements for additional information.

Thank you for your interest and participation in our auctions. 

MERCHANDISE OFFERED

  • We attempt to accurately describe all items being offered, but all items are sold AS IS, WITHOUT GUARANTEE. We urge you to examine all items carefully and bid according to your own expertise.
  • Lot announcements, listings, photographs, and catalog information are for descriptive purposes only. Items may not be sold as grouped in photos.
  • Condition details are offered as courtesy to bidders, and are opinions only, not statements of fact, and do not imply any warranty concerning condition, or any assumption of liability. The absence of a condition report does not imply that the lot is perfect or free from wear, flaws, or characteristics of age. Woodland Auctions, LLC is not responsible for errors and/or omissions of condition.
  • Buyers are urged to examine all items in person whenever possible, and to request condition reports and/or additional photos if they are unable to view items in person.
  • All items are offered at absolute auction, with no reserves or minimums, unless otherwise specified.
  • By participating in the Woodland Auctions, LLC event, you are agreeing that the auction is occurring in Kentucky, merchandise is being struck off in Kentucky, contract of sale is being entered in Kentucky, and payments will be made in Kentucky.
  • Owner or Owner’s Agent may not bid on his/her own items.
  • All announcements made on the day of the auction supersede any other previously announced or published materials.


AUCTION REGISTRATION
All buyers must register to participate in the auction at the event or through the appropriate application or site where the auction is being hosted (e.g. liveauctioneers.com, proxybid.com).


BIDDING

  • The Auction record kept by Auctioneer and Clerk is final.
  • The highest bidder for each lot shall be the buyer, and if any dispute arises as to any bidding, or between two or more bidders, the auctioneer will have sole discretion to determine the successful bidder, or the disputed lot shall be offered again at the last undisputed bid and resold.
  • Buyers are responsible for all items after knockdown.

ABSENTEE AND TELEPHONE BIDS

  • Woodland Auctions, LLC accepts Absentee, and Telephone bidding for our on-site auctions.
  • All Absentee and Telephone bids are executed in a competitive manner and have an equal chance of being successful as in person bids, yet do not take precedence over any bidding method.
  • Although we make every effort to execute Telephone and Absentee bids, Woodland Auctions, LLC is not liable for any errors or omissions.
  • Telephone bids are available for select auctions and lots, on a first-come, first-served basis. Telephone bidders are encouraged to provide a maximum absentee bid in advance to care for any possible technical or availability issues on the day of the auction.
  • Bidders may be required to provide a valid VISA or MasterCard and a deposit in order to bid.
  • Absentee Bid Minimum is $20 for a general estate variety auction; $50 for catalog/special/collection auctions.
  • Telephone Bid Minimum is $100 for a general estate variety auction; $100 (or greater) for catalog/special/collection auctions.
  • We will attempt to notify successful Absentee and Telephone bidders via email or by phone within 24 hours of the auction’s completion. 
  • We will charge the credit card you submitted for the full invoice amount (hammer price + buyer’s premium and applicable sales tax) upon the completion of the auction.
  • Please contact us at 502-414-4700 or woodlandauctions@gmail.com with any questions you may have. 

BID INCREMENTS FOR ON-SITE AUCTIONS
Bid Increments for each auction are subject to change. Please review each event’s terms, conditions and registration requirements for additional information.

  • Bid:  $10 – 100;  Increment: $10
  • Bid: $101 – 500; Increment: $25
  • Bid: $501 – 1,000; Increment: $50
  • Bid: $1,001 – 2,000; Increment: $100
  • Bid: $2,001 – 5,000; Increment: $200
  • Bid: $5,001 – 10,000; Increment: $500
  • Bid: $10,001 – 20,000; Increment: $1,000
  • Bid: $20,001 – 50,000; Increment: $2,000
  • Bid: $50,001 – 100,000; Increment: $5,000
  • Bid: $100,001 – and up:  Increment: $10,000

ONLINE AUCTIONS – LIVE AUCTIONEERS/PROXYBID REGISTRATION AND BIDDING

  • For auctions available for live, on-line bidding through Live Auctioneers and/or Proxybid, bidders must register with Live Auctioneers and/or Proxybid directly.
  • In order to be approved for bidding, bidders may be asked to provide Woodland Auctions, LLC with a valid VISA or MasterCard.  Bidders may also be asked to provide a deposit prior to bidding.
  • As a security measure, bidders agree that every card submitted is authorized for $1.00 to check that the card is valid.
  • Bidders with registrations outside the U.S. agree that submitting their card approves a $1,000 authorization on the card. All authorizations are released within three days of the auction, but availability of funds may take up to 30 days, depending on your card’s terms.

BUYER’S PREMIUM/SALES TAX

  • A 18% Buyer’s Premium will be added to each successful bid. The buyer’s premium amount is also stated on each applicable auction’s Terms and Conditions page.
  • Kentucky State Sales Tax (6%) will be applied to each sale, including the buyer’s premium, unless exempted by law. If exempt, you must present us with a valid tax exemption number along with a completed exemption form.  You do not pay Kentucky Sales Tax if items are shipped out of state through our catalog/special/collection sales. 

PAYMENT AND REMOVAL OF ITEMS

  • Auction purchases may be paid with Cash, Certified Cashier Check, VISA, MasterCard, Debit, and Wire Transfer.  Personal checks are only accepted if approval has been established in advance with Woodland Auctions, LLC.
  • A small 3.5% processing charge will be applied for all VISA and MasterCard payments.  Wire Transfer fees are paid by the buyer.
  • In person bidders must settle their account by the end of the sale unless other arrangements have been made in advance. 
  • Successful absentee/telephone bids must be paid for within one week of the auction date.
  • Auto Terms: A minimum 10% down-payment is required the day of the auction with the balance paid in full within one week of the auction, either in cash or by certified check.
  • Where applicable, Live Auctioneers direct payment is accepted for bids made through Live Auctioneers.
  • In person bidders must remove all purchased items by the end of the auction; we are not responsible for items left for later pickup.
  • All successful Absentee and Telephone bids items must be picked up and/or have shipping arrangements made within one week of the auction.
  • If you submit your bid as absentee or by telephone, you authorize Woodland Auctions, LLC. to charge your credit card for all successful bids, including buyer’s premium and applicable sales tax immediately following the auction, unless you notify us in writing prior to the auction start time that you will be making alternate payment arrangements.

SHIPPING/ITEM PICK-UP

  • No item may be removed or will be shipped until full payment has been made.
  • Merchandise pick-up hours:
    Monday – Thursday: 8:00 a.m. – 2:00 p.m.
    Friday: 9:00 a.m. – 12:00 p.m.
    *Please call at least 48 hours ahead to verify hours before arranging pickup. Pick-up hours can change without notice
  • Woodland Auctions, LLC does not ship with our Estate Auction Service, however we are happy to help coordinate shipping with one of our preferred shippers.
  • We do ship all merchandise purchased through our online catalog/special/collection auctions such as coins, stamps and Indian artifacts.
  • All shipping, packing, handling and insurance costs are the responsibility of the buyer.
  • If you need to make other shipping arrangements, please contact Woodland Auctions, LLC at 502-219-3060 or woodlandauctions@gmail.com.